Donegal organisation Spraoi agus Spórt has an opening for an Accounts Administrator.
Spraoi agus Spórt is a multi-award-winning social enterprise based in Carndonagh, dedicated to providing inclusive and affordable opportunities, activities, and experiences. Our work spans across six key areas including Child & Family Hub, School Aged Childcare, Disability support, a Coworking Hub, Digital Creative Lab, and a Circular Economy Hub. Established in 2010, our mission is to ensure everyone has equal opportunities regardless of ability, income, or social circumstance.
Job Description:
The Accounts Administrator will play a crucial role in managing the day-to-day financial operations of Spraoi agus Spórt, ensuring financial health and compliance. The Accounts Administrator will be responsible for Accounts Payable, Accounts Receivable, Fixed Asset Register and Banking. This position reports directly to the CEO and is integral to the smooth functioning of our financial processes.
This is a busy and varied role which will require someone who can manage their tasks and time to ensure all aspects of the role are fully covered.
Key Responsibilities:
- Manage Accounts Payable function.
- Manage Accounts Receivable function.
- Manage and process financial transactions including invoices, expenses, and payments accurately and timely and ensure they are coded to the correct Department and Funder.
- Ensure all purchase invoices are approved for payment.
- Make payments using online banking.
- Assist in the development and management of the annual budget in alignment with the organisation’s strategic goals.
- Assist in month end preparation ensuring processes are completed in a timely and accurate manner.
- Prepare regular financial reports and updates for management and the Board of Directors.
- Complete bank, debtor, and creditor account reconciliations.
- Ensure all accounts in the Balance Sheet are reconciled monthly including gift vouchers, VAT return, PAYE, and PayPal.
- Ensure compliance with financial policies and procedures.
- Liaise with external auditors, accountants, and funding bodies as required.
- Support cash flow management and forecasting activities.
- Seek quotes as required for purchases.
- Manage Purchase Order system.
- Maintain the Fixed Asset Register.
- Maintain the Stock Control system.
- Complete training as required.
- Additional administration support within the team.
- Other duties as required.
Hours:
37.5 hours per week, evenings, and weekends on occasion.
Salary:
Excellent salary in line with experience.
Who we think will be a great fit:
- Proven experience in financial management or administration, preferably within a non-profit or community-based organisation.
- Worked in or volunteered in the community and voluntary sector, demonstrating a strong commitment to community development and social inclusion.
- Excellent organisational and time management skills.
- Excellent communication and inter-personal skills.
- Strong communication and interpersonal skills, with the ability to work well both independently and as part of a team.
- Proficiency in financial software and Microsoft Office Suite.
- Attention to detail is key.
- Organisational skills: the ability to effectively plan and prioritise workload and manage time effectively during busy periods.
- Strong interpersonal skills with ability to manage internal and external stakeholders.
- Flexibility and adaptability to meet the needs of the job.
- Can-do attitude and ability to solve problems.
- High quality administrative skills
- Own transport.
Desirable:
- Qualification in finance, business, accounting, or a related field.
- Experience in managing budgets and financial reporting.
What We Offer:
- A supportive and vibrant working environment.
- Opportunities for professional development.
- The chance to be part of a team making a significant impact in the community.
How to Apply:
Please submit your CV and a cover letter outlining your experience, qualifications, and why you are interested in this role to hr@spraoiagussport.ie
Closing Date: 21st February 2024
