The IFPO is seeking an Administrator/Executive Assistant to support the CEO and our work representing the Irish fishing industry. This is a part-time role with hybrid working at the Killybegs Head Office.
The Administrator/Executive Assistant will support the Chief Executive Officer and the work that we do.
The Irish Fish Producers Organisation is Ireland’s longest established representative body for fish producers. Our members are owners of commercial sea-fishing vessels of all sizes across the country.
Role of the Administrator/Executive Assistant
As a key element of improving service delivery, we are looking for a versatile and highly organised administrator/executive assistant who will report to and support the work of the CEO.
A key element relates to best practice administration including the handling of correspondence, filing (electronic and paper based).
This dynamic role involves responsibility for scheduling meetings, the effective scheduling of travel arrangements and general administrative support.
The successful candidate will also undertake some book-keeping duties such as Payroll, Purchase and Sales invoices, Banking and Debtor Payments.
Skills Required by the Administrator/Executive Assistant
We are seeking candidates with the following skills:
- A high level of IT competence, and familiarity with the use of MS Office.
- An excellent telephone manner with clear and precise communication skill sets and good interpersonal skills.
- An ability to work independently and to self-manage with strong organizational skills and provide customized administrative support.
- Typing, formatting, and editing and maintaining reports, documents, and presentations and a competence with numbers.
- Bookkeeping and best practice maintenance of records in electronic and paper formats.
Experience
Applicants should have experience in the following areas:
- Scheduling of appointments and maintenance of an events/ meeting calendar.
- Liaising with management and stakeholders, answering calls, and making travel arrangements.
- Use of office software- MS Word, Excel, PowerPoint, and Outlook,
- Utilising MS Office for forward administrative planning and scheduling.
- Creating and managing documents and spreadsheets
- Some knowledge of accounting and accounting packages such as Sage accounts would be beneficial.
Hours: Part time position circa 20 hours per week with possibility for flexible hours working.
Location: Killybegs County Donegal with scope for some remote/blended working.
Wages: Negotiable and commensurate with experience.
Application: Please forward a copy of your CV to accounts@ifpo.ie
Closing date: Close of business 17.00 – 15th September 2023.
